Planning My Geeky-Queer Wedding: The Location

Save the date card commissioned from Matt Schubbe.
Save the date card commissioned from Matt Schubbe.

If you are not getting married in a church, picking a location for the ceremony and reception can be difficult. However, the location was the only thing about our wedding that was not a difficult decision. Andrew and I had the wedding and reception at a beautiful, Tutor-style mansion, bed and breakfast called The Quamichan Inn.

I’m not sure I can say enough about the awesome that is The Quamichan Inn. Getting married at The Quamichan Inn was the only thing that was not negotiable. People often asked, “Why did you choose this location?” The only answer I could give was, “Because it is my favorite location in the Cowichan Valley.”

Everything from price, to service, to location, to atmosphere and ambiance, to food, to comfort was, in a word, perfection.

The back of The Quamichan Inn. Photo by Patrick Fisher. Used with permission.
The back of The Quamichan Inn. Photo by Patrick Fisher. Used with permission.

We had the ceremony in their beautiful gardens and had the reception indoors in the room dedicated to conferences, meetings, and receptions.

Andrew and I decided to rent all of the rooms from the Friday before the wedding to the Sunday after. Plus, we rented our suite—the Quamichan suite—and one more room until the Monday following the wedding. We didn’t have to worry about settling our bill for the weekend, which included the rooms, all the food and alcohol, minus the $500.00 deposit, until it was time to check out. A lot of places require that you pay for the food and alcohol before hand, based on the number of guests who RSVP’d. However, because of a combination of the small party and the number of services used, The Quamichan Inn didn’t create a bill until afterwards, and only charged us for those who actually attended, instead of the anticipated numbers. We still had to give them anticipated numbers so they could shop and prepare accordingly, but it was one less bill to worry about leading up to the event.

Even though we live in the same town as The Quamichan Inn, staying at the location of the wedding and ceremony meant that all we had to do on the big day was get up, eat the breakfast that was prepared for us, get dressed, and show up by walking down stairs. We also didn’t have to worry about how much we drank the night of, because all we had to do was walk upstairs to eventually go to sleep. Everything else was done for us by the amazing staff at the bed and breakfast.

Considering I only managed one hour of sleep the night before the wedding, and two hours the night of the wedding, staying on location without any added worries was an even bigger benefit than anticipated.

The three rooms that were not occupied by Andrew and I, and my boys, were used by out-of-town guests. The Quamichan Inn wasn’t big enough to accommodate all of our out-of-town guests, as they made up the majority of our guest list. But, renting the entire bed and breakfast for the weekend meant that the guests who were staying at hotels just down the road were free to come and go at any time during the weekend. The Quamichan Inn became our home, but without the worry of having to clean up after entertaining our guests.

We didn’t have to do any set-up or take-down. We didn’t have to worry about hiring a catering and wait staff, or a bartender. Guests didn’t have to pre-select their meal choices. Andrew and I pre-selected the soup, salad, and dessert. Guests chose one of three mains when it was time to sit down for dinner.

Getting married under a "Make it so" pennant banner. Banner made by Jules Sherred. Photo by Jules Sherred.
Getting married under a “Make it so” pennant banner. Banner made by Jules Sherred. Photo by Jules Sherred.

All people had to do was show up and have a good time.

And what a good time it was. Even the staff got into the fun. They couldn’t stop talking about it, even after it was all over. The head waiter, Daniel, was absolutely superb. We had one waitress who was excited beyond words when she learned she would be on service the day and night of our wedding. She even squee’d when we told her, after she asked if it was okay, that she was welcome to wear a costume, too. After that conversation took place on the Friday night, my youngest, in bewilderment, asked, “Did that just really happen?”

At first, we were concerned that there would be an issue with a bunch of people running around in costume the day of the wedding. But, as soon as we told The Quamichan Inn’s coordinator, Colleen, what we had planned for our day, the entire staff at the inn started to bustle with enthusiasm. The chef, Steven, who is also a geek, asked if it was okay to create a sci-fi themed menu. We obviously said, “yes,” and forgave the typo on the menu because everyone was so excited about our day.

The menu. Photo by Jules Sherred.
The menu. Photo by Jules Sherred.

Even people who came in for dinner on the Friday night, after learning about our wedding because the staff couldn’t stop talking about it, asked if it was okay to drive by the day of and take a look at all of our costumes.

Another thing the staff did was come in early on Saturday to open the bar early. We served the hors d’oeuvres at 2 p.m.—an hour before the ceremony—which amounted to a late launch. Some guests started to consume their alcohol then. We had a mix of a cash bar and provided a half of a liter of wine for each guest who was drinking. Then, at last call, we ordered another four liters of wine for guests. When we woke up the next morning, we still had two liters remaining.

The food was to die for. I was worried that I didn’t order enough hors d’oeuvres, but I was wrong. There was plenty left over. When it was time for the ceremony, the staff put the leftovers in the fridge. Then brought them back out to help people sober up (with plenty of free coffee) once the evening’s entertainment was over, and the guests were mingling.

The dinner, again, perfection. Huge portions. Delicious. Served with precision timing.

Talking about money and costs in public is not good manners. All I can say is that between the amount of food we received for the price charged, and the beyond amazing service, which started when I booked The Quamichan Inn last year, I feel like I ripped off the location, even after paying the tip.

The staff at The Quamichan Inn made everyone feel like they were in their own homes, and helped to make our wedding weekend celebrations better than we could have possibly imagined. There are no words to express just how amazing they were.

The set table. Photo by Jules Sherred.
The set table. Photo by Jules Sherred.

I cannot recommend enough going the bed and breakfast route, if it is available to you. Weddings and receptions are stressful enough as it is. If you can find a location that does it all for one price, it is one less thing to stress out about. If you live anywhere near The Quamichan Inn, meaning anywhere on Vancouver Island or the lower mainland, definitely consider getting married and having your reception there. You will not regret it.

Still to come in this series over the next few months:

  • Gifts
  • Things we’ve learned, and other miscellaneous things we did.

You can read Planning My Geeky-Queer Wedding: Last Names and Culture here. You can download the first six previous posts in this series, in either PDF, ePUB, or MOBI, here. These parts include: Planning My Geeky-Queer Wedding: Introduction; Planning My Geeky-Queer Wedding: The Proposal and the Rings; Planning My Geeky-Queer Wedding: The Outfits and Wedding Attire; Planning My Geeky-Queer Wedding: The Wedding Party, Family, and Guests; Planning My Geeky-Queer Wedding: The Ceremony; and Planning My Geeky-Queer Wedding: The Reception.

If you would like to see a post about something not already mentioned, I want to know. Tell me, what has you curious? About what would you like to see me write? If you let me know, I will try my best to include it in a post.

Finally, if you got married outside of a church, what about your location made it special?